The Third Asia-Europe-Pacific
School of High-Energy Physics

Beijing, China | 12 - 25 October 2016

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Practical Information: accommodation, travel arrangements

How to Apply:
conditions for participation and application procedure


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How to Apply

Applications to attend the School must include:

  • A completed application form (web-based)
  • A letter of reference and ranking from the candidate's professor or supervisor

The web-based application form is available from here

Please read the conditions for participation and the guidelines given below before filling out the form.

The applications deadline has been extended to 1 April 2016

If necessary, use "N/A" for fields that are not applicable.


Conditions for Participation

The programme of the School will be at a level appropriate for PhD students in experimental particle physics. It is anticipated that students working on phenomenology (if not too far from particle-physics experiment) will also be accepted. The School is open to junior post-docs (typically less than two years after completing their PhD), and also to advanced MSc students provided their prior knowledge is comparable with that of the principal target audience so that they can benefit from the courses offered at the School. The working language of the School will be English. Participants must therefore have a good understanding of English to enable them to benefit from the School. Students from countries in the Asia-Pacific region and Europe are particularly invited to apply to the School, but applications from other regions will also be considered.

Application Guidelines

The application form should be completed and sent as soon as possible. The application includes a 100-word summary of the student's current work that will be taken into consideration in the selection process.
The submission of the completed application form must be accompanied by a letter of reference and ranking from the student's professor or supervisor (signed and dated with letterhead of referee's institution). Applications without a reference letter will not be considered.
The professor or supervisor's name and the date of the reference letter should be indicated in the appropriate boxes on the Web application form; and the letter should be sent to Kate Ross, the CERN Schools Administrator (see Enquiries and Correspondence). The letter may be sent by email or fax. Please note that the letter of recommendation from the professor or supervisor should include a ranking of the candidate relative to other students at a similar stage in their careers.
Candidates should ensure that their application form and the letter of reference reach the CERN Schools Administrator by the applications deadline. The selection of the students will be made by members of the International Organising Committee together with the Chair(s) of the Local Organising Committee. All applicants will be informed in April 2016 whether or not they have been selected.

Cost

The fee for attending the School will be 7800 Yuan RMB (approximately 1200 USD) per student, and will cover tuition, board and lodgings from dinner on 12 October to breakfast on 25 October 2016, as well as refreshments during the morning and afternoon breaks.
The fee does not include travel expenses from participants' home institutes to Beijing and back, visa fees (where required) or the cost of insurance covering illness and accidents that is required for all participants.
Details of the arrangements for payment of the fees will be announced to selected participants in due course.
Wherever possible participants are expected to obtain funding for the fee as well as their travel from their home countries. However, some sponsorship will be available for a limited number of students from countries with developing programmes in particle physics. Eligible students are therefore encouraged to apply even if they do not expect to obtain funding from their home institute to attend the School.

Last update 04-Jul-2016 | Webmaster